Your privacy is important to us. This Privacy Policy outlines how Genius Academy collects, uses, and protects your personal information when you interact with our platform, including
www.experiencegeniusacademy.com and other related services. By using our services, you agree to the
Terms of Service and this Privacy Policy. This policy complies with applicable privacy laws, including the California Consumer Privacy Act (CCPA).
Disclosure Regarding Collection and Use of Privacy Data
This privacy notice describes how your personal data is collected, used, and shared by Genius Academy. It also describes the choices you can make about the way we use and share your personal data. Please take the time to read and understand this privacy notice so that you can understand how we use your personal data. As we update and expand the Sites, this privacy notice might change, so please review it from time to time.
Notice at Collection
We may collect or process various categories of personal information. The section directly below titled "The Personal Data We Collect" contains information on the categories of personal data collected. The section titled "Third-Party Collection" contains information about third parties that control the collection of personal data on our behalf. To exercise your rights, please see the section titled "Data Subject Rights."
The Personal Data We Collect
This privacy notice applies to all personal data that we collect and maintain about our users, including any contact data or identifying data that we may obtain in connection with the Sites. Personal data is data that identifies, relates to, describes, is capable of being associated with, or could reasonably be linked, directly or indirectly, with a particular individual. We may collect, create, or process various categories of personal data about you when you use or otherwise interact with our Sites. We may collect personal data through a variety of methods, such as through account registration, use of certain product features, requesting service and support for our products, participating in an online survey, billing and collecting payments, receiving technical support communication, improving our product features, joining our mailing lists, submitting documents, engaging in transactions with us, or visiting our Sites.
The categories of personal data we collect include:
Identifiers: This may include your name, postal address, email address, Internet Protocol address, and account name. Data is sourced directly from you (e.g., when you create an account or request a demo) or indirectly (e.g., from observing your actions on the Sites). It is used to fulfill the reason you provided the data, to contact you regarding the Sites, to provide personalized communications such as feedback surveys, to respond to inquiries, or to screen for potential risk or fraud. We process identifiers for business and commercial purposes related to security, auditing, repairs, research, and marketing. We disclose this data for business purposes to internet service providers and administrative service providers and retain it as long as necessary to fulfill processing purposes.
Sensitive Personal Data: This may include account log-in credentials, passwords, or other sensitive information. Such data is collected directly from you, used to meet service requirements, and processed for security, auditing, repairs, or research. Sensitive data is not typically disclosed but may be shared with service providers for specified purposes. You have the right to limit its use via the "Data Subject Rights" section below.
Internet, Technical, or Network Activity: This may include data about your device, search history, or operating system. We may monitor how you interact with the Sites, including links clicked, information entered, or pages viewed. Session replay tools may be used to monitor activity, such as mouse clicks or keystrokes. This data helps fulfill service purposes, screen for risk, and enhance communications. We process it for business purposes and disclose it to service providers when necessary. Retention is based on processing needs.
Inferences Drawn from Other Personal Data: This includes profiles based on preferences, characteristics, psychological trends, behaviors, and attitudes. Data is sourced from your interactions with the Sites or publicly available data. It is used for communication, personalized services, or risk screening, processed for security and repair purposes, disclosed for business activities, and retained as needed.
Biometric Data: This may include video and sound recordings used for simulation services, with explicit consent. Data is collected from your actions on the Sites, used for service purposes, and retained for an agreed-upon period.
Audio, Visual, or Similar Data: This data may support the provision of immersive learning experiences, sourced from your interactions, and used for communications, personalized services, or risk screening. It is processed for security and marketing purposes and retained as needed.
Professional or Employment-Related Data: This may include information used to support hiring or learning experiences. It is sourced from you, used for service purposes, disclosed as needed, and retained based on processing requirements.
How We Use Your Personal Data
We use your personal data to provide products, services, or programs requested by you, to respond to inquiries, and to enhance service quality. Your personal data may also be used for feedback surveys, product development, or platform improvements.
How We Share Your Personal Data
We may share or disclose your personal data in the following instances:
To Fulfill a Service: Sharing may occur to complete a request or service transaction.
With Your Consent: Explicit consent may be obtained for specific disclosures.
For Legal Compliance or Protection: Data may be disclosed to comply with legal requirements or to protect rights.
To Service Providers: Sharing may occur to support business operations (e.g., mailing, analytics, or technical services).
For Changes to Privacy Policy: We will notify you of material changes to our policies via email or other methods.
Use and Disclosure of Aggregate Data
Aggregate data may be used for analysis to improve services. We never use your personal data for advertising purposes.
Consent of RecordingAll users of the Genius Academy platform must provide explicit consent for any audio or video recordings made during simulation sessions. This consent is required to use the platform, and users will be notified before recordings take place. The recordings are strictly used for educational purposes to assess performance and provide feedback, in accordance with the
Terms of Service. Age Restriction
Genius Academy’s platform and services are intended for individuals who are 18 years of age or older. We do not knowingly collect or process personal information from anyone under the age of 18. If you are under 18, please do not use our platform. If we become aware that personal information from a user under 18 has been collected without verification of parental consent, we will promptly delete such information.
Data Retention
We retain your data for as long as necessary to fulfill the educational purpose for which it was collected. Recordings and assessments are stored for the duration of your course and may be kept longer based on agreements with your institution. Upon request, we will delete your data unless retention is required by legal or contractual obligations.
Data Security Measures
Access Control: Implement strict access controls to ensure that personal data is only accessible to authorized personnel.
Encryption: Use encryption to protect personal data during transmission and storage.
Data Anonymization: Apply anonymization techniques to reduce the risk associated with data processing.
Regular Audits: Conduct regular audits and assessments to ensure compliance with data privacy policies and identify potential security vulnerabilities.
Incident Response: Establish and maintain an incident response plan to address data breaches promptly and effectively.
Data Subject Rights
You have certain rights with respect to your personal data:
Right to Access: Request a copy of your personal data.
Right to Rectification: Request correction of inaccurate data.
Right to Erasure: Request deletion of data under certain conditions.
Right to Restrict Processing: Request limitations on data use.
Right to Data Portability: Obtain a copy of your data in a machine-readable format.
Right to Object: Object to data processing under certain circumstances.
Rights Related to Automated Decision-Making: Rights regarding profiling and automated decisions.
Cookies and Tracking Technologies
We use cookies and similar tracking technologies to improve the functionality of our platform, enhance user experience, and gain insights into how our Sites are used. These technologies help us remember your preferences, track your usage patterns, and understand how visitors interact with the Sites. Here are the main types of cookies and tracking technologies we use:
Essential Cookies: These are necessary for the website to function correctly and ensure that features such as logging in or accessing secure areas of the Sites are available. Without these cookies, services you request, such as account login or user authentication, may not work.
Performance Cookies: These cookies collect information about how visitors use our Sites, such as which pages are accessed most frequently or if users encounter any error messages. The data collected is aggregated and anonymous, allowing us to improve the functionality and user experience without personally identifying users.
Functionality Cookies: These cookies enable the website to provide enhanced features and personalization, such as remembering your language preferences or the region you are in. If you disable these cookies, some features may not function properly.
Analytics and Customization Cookies: We use analytics tools such as Google Analytics to understand how visitors use the Sites. These tools provide insights into traffic sources, user behavior, and other metrics that help us optimize the website. You can choose to opt out of data collection by Google Analytics by using their
opt-out browser add-on.
Session Replay Tools: We may utilize session replay technologies to capture mouse movements, clicks, scrolling activity, and keystrokes during sessions on the Sites. This data helps us analyze user interactions, diagnose problems, and enhance site usability.
Managing Cookies: You can choose to accept or refuse cookies through your browser settings. Most browsers allow you to control cookies through their settings preferences. Please note that disabling cookies may impact the functionality of some features on the Sites.nder certain circumstances.
Do Not Track Signals: Our Sites do not currently respond to "Do Not Track" browser settings or signals.
Google Analytics
We may use Google Analytics to collect and analyze information about how you use our Sites. This information helps us understand user behavior and improve the platform. Google Analytics collects data such as how often users visit the Sites, which pages they visit, and the websites they used before coming to our Sites. We do not use this information for advertising purposes. The data collected is used solely for statistical analysis to enhance our services.To prevent your data from being used by Google Analytics, you can install the
Google Analytics opt-out browser add-on. Additionally, we ensure that any data collected through Google Analytics complies with international data transfer standards.
Clickstream Data
As you navigate our Sites, clickstream data (information about your device and browsing activity) may be collected automatically. This can include details such as the pages viewed, links clicked, time spent on pages, and your general geographical location. Clickstream data helps us understand user preferences and improve site navigation, layout, and content to better serve you. This data is anonymized and aggregated for analysis.
Our Commitment to Security
We implement various security measures to protect your personal data against unauthorized access, loss, or disclosure. These measures include:
Data Encryption: We use encryption protocols for data transmission and storage, ensuring your information is secure.
Access Controls: Access to personal data is restricted to authorized personnel only, based on the principle of least privilege.
Regular Security Audits: We conduct regular security assessments and audits to identify and address potential vulnerabilities.
Analytics and Customization Cookies: We use analytics tools such as Google Analytics to understand how visitors use the Sites. These tools provide insights into traffic sources, user behavior, and other metrics that help us optimize the website. You can choose to opt out of data collection by Google Analytics by using their
opt-out browser add-on.
Incident Response Plan: In the event of a data breach, we have procedures in place to contain the breach, notify affected users promptly, and cooperate with relevant authorities as required by law.
Although we take these precautions, please note that data transmission over the internet is not completely secure, and we cannot guarantee the absolute security of your information.
Public Posting Areas
Our Sites may include public areas where users can post content or interact with others. Please be aware that any information you share in public areas is visible to others and may be collected or used by third parties. We encourage you to be cautious when disclosing personal information in these spaces. Genius Academy is not responsible for the use or misuse of information you share publicly.
Record Retention Policy
We retain personal data for as long as necessary to fulfill the purpose for which it was collected, comply with legal obligations, resolve disputes, or enforce agreements. Data retention periods may vary based on contractual requirements, legal mandates, and the type of data. After the retention period has expired, personal data is securely deleted or anonymized.
Reorganization
In the event of a merger, acquisition, reorganization, or sale of all or part of our assets, your personal data may be transferred as part of the transaction. If such a transfer occurs, the new owner will be bound by the terms of this Privacy Policy, or we will provide notice and obtain your consent before making any material changes to how your data is handled.
International Users
Genius Academy operates primarily in the United States, but we recognize that users may access our Sites from other countries. If you are located outside the United States, please be aware that your data may be transferred to, stored in, and processed in the United States or other jurisdictions where data protection laws may differ from those in your country.
Legal Safeguards for International Transfers: We implement appropriate safeguards to protect personal data transferred across borders, such as Standard Contractual Clauses, the International Data Transfer Agreement, or other mechanisms approved under applicable data protection laws.
User Consent for Data Transfers: By using our Sites, you consent to the transfer, storage, and processing of your data in the United States and other jurisdictions as described in this Privacy Policy.
EU-U.S. and Swiss-U.S. Privacy Shield: While the Privacy Shield is no longer a valid legal mechanism for transferring data from the European Economic Area (EEA), Switzerland, or the United Kingdom to the United States, we remain committed to adhering to the principles of the Privacy Shield Framework where applicable.
Data Subject Rights for International Users: If you reside in the EEA, the UK, or other regions with specific data protection rights, you may have additional rights concerning your personal data, as outlined in the "Data Subject Rights" section of this Privacy Policy.
Changes to This Privacy Notice
As our business evolves, we may update this Privacy Policy to reflect changes in our practices or regulatory requirements. We will notify you of significant updates by posting the new policy on our Sites with an updated effective date. If we make material changes, we may also notify you directly via email or other communication methods. In cases where your consent is required for changes, we will seek your consent before implementing the revised policy.
Contact Us
For questions, concerns, or to exercise your data rights, please contact us at:
Email: legal@experiencegeniusacademy.com
Mail: Genius Academy, Inc., 11848 Jefferson Blvd, Culver City CA 90230
